Key dates and reminders

Contracts have time-sensitive obligations: notice periods, auto-renewals, fee escalations, audit windows. Missing them is expensive. Clment’s key dates feature is how you track them.

Auto-extracted key dates

When you upload a contract, Clment AI extracts these dates automatically (where present):

• Effective date — when the contract starts.
• Expiry date — when it ends (for fixed-term contracts).
• Term length — for contracts expressed as “N years from effective date” rather than a hard end date.
• Auto-renewal trigger — the date by which a notice of non-renewal must be served.
• Notice period — how many days before renewal/expiry notice must be sent.
• Initial-term end date — for contracts with an initial term followed by automatic rolling renewals.

You can correct any of these on the contract page. Corrections feed back into the AI for similar contracts.

Adding custom key dates

In addition to the auto-extracted ones, you can add custom dates per contract:

1. Open the contract.
2. Key dates tab.
3. + Add key date — pick a date + label (e.g. “Q3 review”, “Price increase trigger”, “Audit window opens”).
4. Set whether you want a reminder, and how many days ahead.

Custom key dates are useful for things the AI can’t easily extract — internal review milestones, dates tied to other systems, follow-up cadences.

Email reminders

For each key date you can configure:

• No reminder — track the date but don’t email anyone.
• 1 day before — last-minute alert.
• 7 days before — typical for short-notice obligations.
• 30 days before — typical for renewal notice periods.
• 60 days before / 90 days before — for high-value or complex renewals.

You can also chain reminders — e.g. one at 90 days and one at 30 days for the same renewal.

Reminders go to:

• The contract owner (set on the contract page; defaults to the uploader).
• Anyone mentioned in the contract’s activity feed since the last reminder fired.

Reminder timestamps are computed in the organisation’s timezone (set on Settings → Organization). So a 30-day-before reminder at 9 AM fires at 9 AM local time wherever your org is registered.

Calendar feed (iCal)

Some teams prefer their calendar app to be the source of truth for time-sensitive obligations. Clment offers a personal iCal feed you can subscribe to from Outlook, Google Calendar, Apple Calendar, or any other client that supports calendar subscriptions.

To set it up, open Settings → Notifications → Calendar subscription and generate your feed URL. See Calendar feed (iCal) for the full walkthrough including how to add the feed to each calendar app.

The feed is scoped to you personally — you see key dates on contracts you own or have been mentioned in. It’s read-only; events in your calendar don’t push changes back to Clment.

See also

• Calendar feed
• Mentions and assignments
• Status, tags and risk